Motion: Use of Volunteers as Supervisors For Extracurricular Activities

Motion: Use of Volunteers as Supervisors For Extracurricular Activities

I brought this motion forward, on the use of volunteers for extracurricular activities, and it was first discussed at the board table in November of 2015.

Whereas section 169.1 of the Ontario Education Act outlines that the primary duty of every school board is to “promote student achievement and well-being”; and

Whereas ensuring that students have access to extracurricular activities is critically important in the Board fulfilling this primary duty; and

Whereas the Board’s Strategic Direction includes engaging students, families, staff and communities; and

Whereas other school boards in Ontario, including Peel, Halton and Ottawa, allow parents and other community members to step in and run extracurricular programs in the event that teachers and other staff are not available.

Therefore, Be it Resolved:

That the Waterloo Region District School Board direct staff to prepare a report that includes:

a) a review of the relevant policies and procedures from other Ontario school boards that currently allow parents and community members to volunteer to run extracurricular activities in the event that teachers and other staff are not available; and

b) an outline of what changes to WRDSB policies and procedures would be required to allow parents and community members to volunteer to run extracurricular activities in the event that teachers and other staff are not available; and

c) an examination of the potential liability issues involved in allowing parents and community members to run extracurricular activities in the event that teachers and other staff are not available; and

d) that staff present this report to trustees before the end of January 2016.

A report did come back to the Board in January of 2016, at which time I moved the following motion at the table:

That the Waterloo Region District School Board develop a Volunteer Policy that includes allowing volunteers to act as supervisors under certain circumstances, after being screen and trained and only upon the approval of the school principal.

Unfortunately, due to time constraints at the time, the Board voted to refer this motion to the Agenda Development Committee for scheduling in order to provide the required amount of time for full consideration.

It was ultimately discussed in June of 2016, where the motion was carried, ultimately leading to the ability of volunteers to act as supervisors under certain circumstances, after being screen and trained, and only upon the approval of the school principal.

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